1What it does
A three-module Make scenario receives a voice briefing, has Gemini format an executive email and creates a Gmail draft for the internal team. It never auto-sends.
2Who it is for
- Industry
- Agency
- Platform
- Make
- Category
- Operations
- Tools used
- MakeWebhooksGoogle Gemini 2.5 FlashGmail
3How it works
Every step, in order, is in Workflow at a glance, pinned on the right as you scroll.
- 01 Trigger
Instant custom webhook named voice note receiver, called by a shortcut, Telegram audio trigger or recorder that POSTs the recording.
- 02 Action
Create the custom webhook and run once to capture its data structure.
- 03 AI / action
Pass the briefing to Google Gemini AI Generate a response using Gemini 2.5 Flash and a chief-of-staff persona in system instructions.
- 04 Action
Create a Gmail draft to the internal team address with a fixed subject tag such as Executive directive: automated voice briefing.
- 05 Action
Map candidates > content > parts > text into the draft content and review it before sending.
- Trigger
- Instant custom webhook named voice note receiver, called by a shortcut, Telegram audio trigger or recorder that POSTs the recording.
- AI step
- "You are an executive chief of staff. Take the following raw voice transcription and convert it into a crisp authoritative executive briefing email. Include a clear subject line, a two sentence executive summary, and bulleted action items with assigned owners."
4How it went
All three modules completed in the live test. The Gmail draft had a subject, a two-sentence summary and bulleted actions with owners. No business results reported.
Only what the source reports. The source did not report numbers.
5Worth knowing
- The author claims under 12 seconds end to end. This is demo timing, not a measured business result.
- The webhook is described as carrying raw audio, while Gemini is described as working on a transcription. No separate transcription step is shown. You may need one, or send a transcript from the phone shortcut.
- Blueprint and prompts are offered through a pinned comment. The claim of 10 to 15 hours saved per week is a pitch, not a measured result.
6Recipe
Creator's prompt Taken from the source as published.
"You are an executive chief of staff. Take the following raw voice transcription and convert it into a crisp authoritative executive briefing email. Include a clear subject line, a two sentence executive summary, and bulleted action items with assigned owners."